ONE EVENT ENTITLEMENT
Single Event
One considered event, from first invitation to final report.
Price on request1 event
- Registration, invitations & check-in
- Badges, exhibitors & reporting
- Role-scoped team access
- No equipment or onsite team included
SOFTWARE OR A FULL ONSITE OPERATION
The right fit. Not a one-size-fits-all package.
Run the desk with your own team, or ask us to scope a managed event. Prices and commercial terms are confirmed in writing before purchase.
Your team. Our software. Hardware and onsite staff are not included.
MONTHLY ALLOWANCE
Growth
A regular programme, with a connected operations workspace.
Price on request3 events per billing month
- Registration, invitations & check-in
- Badges, exhibitors & reporting
- Role-scoped team access
- No equipment or onsite team included
MONTHLY ALLOWANCE
Scale
A busier calendar, without disconnected event tools.
Price on request7 events per billing month
- Registration, invitations & check-in
- Badges, exhibitors & reporting
- Role-scoped team access
- No equipment or onsite team included
TAILORED TO YOU
Custom / Enterprise
More than seven events, multiple organizations or tailored requirements.
Price on requestCustom event allowance
- Registration, invitations & check-in
- Badges, exhibitors & reporting
- Role-scoped team access
- No equipment or onsite team included
| Included / agreed | Self-service SaaS | Managed onsite |
|---|---|---|
| Software | Your selected event allowance | Access scoped to the approved event |
| Equipment & staffing | Not included | Explicit allocation in your quote |
| Billing | One event or verified monthly period | Written quote before checkout |
| Extra events / guests | Upgrade or a separately agreed entitlement | Revised quote and operational approval |
| Booking confirmation | Verified payment and entitlement | Separate availability and fulfillment approval |
Onsite operations by iDotCool
THE PHYSICAL SIDE
A good desk needs
more than good software.
Recommended categories, not a compatibility certification or a hardware price list.
QR scanners
Keyboard-wedge scanners; confirm device behavior in a pilot.
Badge printers
Browser printing first. Exact printer, driver and stock must be tested.
Print consumables
Match media dimensions, durability and quantity to the approved print layout.
Tablets & laptops
A supported browser, camera permission where needed, and reliable connectivity.
Station accessories
Power, stands, networking and queue signage, agreed per venue.
SaaS or managed: which do I need?
SaaS gives your team software. Managed services add an approved onsite team and equipment allocation. Each managed event needs a separate operational quote.
Are scanners and printers included?
Not in SaaS. Managed equipment and quantities are specified in your approved quote, not implied by payment.
What does per-guest pricing cover?
Managed guest tiers scope the event operation. Final software, staffing, media and travel inclusions are set in the quote; prices are not finalized.
Can I bring my own printer?
Yes, subject to a test of your browser, driver, media and required dimensions. No untested model is advertised as compatible.
How are reprints handled?
The product records print requests. Included media, reprint allowances and extra charges must be agreed in the managed quote.
What counts as one event?
One newly created draft consumes an event entitlement when creation commits. Deleting or archiving it does not restore that allowance. Historical events are not retroactively charged.
When do monthly limits reset?
At the verified provider billing-period boundary, not the first day of a calendar month. Unused allowances do not carry over unless a future approved policy says otherwise.
Can I upgrade mid-cycle?
Contact the team. Proration and mid-cycle upgrade policies are not finalized; there is no automatic promise of extra entitlement.
Can I run multiple events?
Growth allows three and Scale seven event creations per verified monthly period. Custom requirements are quoted separately.
Can exhibitors capture leads?
Yes. Assigned exhibitor staff can record and export their own exhibitor's leads. Lead access is separate from check-in permission.
Is internet needed onsite?
Yes. Current real registration and admission decisions require a server connection. Plan venue connectivity and a staffed contingency; offline admission is not advertised.
When is a managed booking confirmed?
Only after explicit operational availability and fulfillment confirmation. Payment alone does not reserve unconfirmed staff or hardware.
Can I book for 500+ guests?
Request a custom quote with date, location and expected attendance. Capacity is subject to an approved operational plan.
What if payment fails?
A failed or pending payment grants no new entitlement. A checkout return page never proves payment.
Who owns event data?
Your event records belong to your organization. Retention, export and contractual responsibilities must be agreed before a live commercial launch.
Is local PKR payment available?
Not yet. Whop is the only planned online provider in this phase, and collection remains disabled until configured and validated.